Most businesses lose revenue not from lack of interest, but from slow follow-ups, manual data re-entry, and missed phone calls. We design and deploy intelligent workflows that capture, qualify, route, and book leads in real time.
Interactive Demonstration
See exactly how an unformatted enquiry travels through extraction, qualification, CRM synchronisation, and human approval gates.
Click through any stage below to inspect the data transformations, latency metrics, and safety guardrails.
Enquiry payload received, sanitised, and parsed into raw text fields.
{
"source": "commercial-portal.co.uk",
"raw_text": "Hi, looking for 4,500 sq ft office space near Manchester City Centre, budget £95k/yr. Need occupancy by Nov 1st.",
"sender_email": "marcus@apexlogistics.co.uk"
}Simulated operational pipeline. In production, workflows run on your own n8n or cloud infrastructure with dedicated monitoring.
Client-Owned Instances PreferredOperational Bottlenecks
Companies buy CRMs and platforms, but then someone forgets to update a stage, leads sit in inboxes over the weekend, and valuable opportunities go cold before anyone calls back.
If a prospect reaches out and waits 4 hours for a response, they’ve already called your competitor. Our automations acknowledge, parse, and qualify leads in under 15 seconds.
Contractors and professionals miss high-ticket calls when they’re on site or after 6 PM. Our AI voice receptionist answers 24/7, answers FAQs, collects specs, and books appointments.
Copying data between emails, WhatsApp, spreadsheets, and invoices wastes 10+ hours per week per staff member. We synchronize records across your entire stack automatically.
Service Modules
Capture enquiries from websites, portals, and shared mailboxes. Automatic classification, budget extraction, and team dispatch.
Inbound call handling powered by ultra-low-latency voice AI. Takes caller details, answers questions from your knowledge base, and books surveys.
Connect your CRM (HubSpot, GoHighLevel, Supabase, Airtable) to calendars, phone lines, and billing systems with zero duplicate records.
Automated calendar synchronization with two-way SMS and WhatsApp reminders to reduce no-shows to near zero.
Detects quotes that went quiet after 14 days and triggers tailored, non-pushy follow-ups to revive warm pipeline revenue.
Automated drafts are paused at approval gates when quotes exceed thresholds, giving you total oversight over external communications.
Safety & Architecture
We prefer building on your own n8n instance, Supabase, or cloud accounts. If you ever pause work with us, your pipelines continue running with zero vendor hostage lock-in.
We do not let autonomous models send binding contractual commitments or high-value quotes. Consequential steps require a human click in Slack, WhatsApp, or email.
Every workflow includes fallback routes, dead-letter queues, and instant alerts so that if an external API changes, we resolve it before you even notice.
Implementation Packages
Every package is delivered as a fixed build sequence with transparent setup and agreed monthly maintenance.
Operational Discovery
Schedule a 20-minute operations audit. We will map your current tools and identify the 2 or 3 automations that will save the most time immediately.